Major League Soccer

  • Manager, Executive & League Office Events

    Job Locations US-NY-New York
    ID
    2018-1402
    # of Openings
    1
    Category
    Properties & Events
  • Overview

    The Manager, Executive & League Office Events is responsible for overseeing the successful execution of Executive and League Office meetings and events including, but not limited to MLS & SUM Board of Governors Meetings, Committee Meetings, MLS/SUM Marquis Events, League Office Staff Events, Internal Business Meetings and Executive Offsite Meetings.

    Responsibilities

     

    • Oversee and successfully execute event details and logistics for the Executive Office
    • Manage all aspects of executive meetings including Board of Governor Meetings, Committee Meetings, Internal Business Meetings and Executive Off-Sites:
      • ROS/programming/event scheduling
      • Guest Experience (invitations, communication, gifting, transportation, etc.)
      • Hotel/venue procurement
      • Meeting details (room, catering, décor, signage)
      • Staffing plan
      • Budget management/reconciliation/recap
    • Manage VIP & executive experience at MLS/SUM marquis events including CRM nominations & invites, all communication, seating/suite assignments, ticket distribution, suite management, transportation, hospitality, gifting, hotel services, and executive schedules/integration/appearances
    • Manage executive & guest attendance across MLS/SUM hospitality platforms including identifying strategic opportunities, managing guest communication and schedules, and coordinating onsite staffing plans and transportation details
    • Organize and execute League Office Staff events including Season Kick-Off, Summer Outing, Holiday Party, staff recognition/farewell events and volunteer opportunities
    • Manage all industry and charitable events including strategy, executive/staff integration and event logistics

    Qualifications

    Additional Responsibilities

    • Additional responsibilities as assigned.

    Education and Experience

    • Bachelor’s Degree
    • 5-8+ years of experience in event and/or board/executive management

    Required Skills

    • Experience with hotel/venue procurement/contracts/management
    • Knowledge of hospitality/entertainment industry
    • Ability to use discretion and maintain high levels of confidentiality
    • Ability to work with many different personalities
    • Assertive proactive thinker and problem solver
    • Superior organization, project management skills and attention to detail
    • High level of commitment to quality work product and organizational ethics, integrity and compliance
    • Ability to work effectively in a fast paced, team environment
    • Strong interpersonal skills and the ability to effectively communicate, both written and verbally
    • Proficiency in Word, Excel, PowerPoint and Outlook
    • Demonstrated decision making and problem-solving skills
    • Detail-oriented with the ability to multi-task and meet deadlines with minimal supervision
    • Ability to travel and to work non-traditional hours, including long hours, evenings, weekends, and holidays during events and high work volume times
    • Ability to lift up to 25 pounds (some physical labor required, related to set-up and breakdown of events)

    Desired Skills

    • Knowledge of the Spanish Language (business proficiency)
    • Knowledge of the sport of soccer

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