Major League Soccer

  • Senior Coordinator, Facilities & Administration

    Job Locations US-NY-New York
    ID
    2018-1417
    # of Openings
    1
    Category
    Administration & Office Services
  • Overview

    The Senior Coordinator, Facilities & Administration is responsible for maintaining the appearance of the office and its supplies and serving as a liaison to employees, building management, and other vendors. Other duties include but are not limited to overseeing mail, shipping, receiving, client deliveries, and handling general office services and repairs.

    Responsibilities

    • Manage all staff requests that are generated through the facilities work order system
    • Update all vendor certificate of insurances in the system by ensuring information is updated and compliant with building requirements
    • Handle facilities projects related to painting, HVAC, electrical, carpentry, plumbing, and pantry equipment
    • Schedule vendors as-needed to provide required services
    • Manage various Administrative/Facilities special projects and assignments on ad hoc and continuous basis
    • Process new employee photos for ID cards and replacement requests
    • Adjust and troubleshoot the BMS system to maintain consistent temperatures throughout the space
    • Work cross-functionally in coordinating department moves with IT
    • Handle framed picture, white board, and cork board installations, as well as basic hardware repairs
    • Complete daily walkthroughs of MLS office to ensure the office is in pristine condition
    • Process incoming employee packages and delivery on a daily basis
    • Assist with conference room set up/break down, as well as providing beverages as requested for meetings
    • Manage ordering and pantry supply inventory on a weekly basis
    • Restock pantries and copy rooms on a daily basis to make sure they are well stocked
    • Cover breaks for the receptionist
    • Update the Fire Warden teams and participate in building Fire & Safety meetings
    • Coordinate building services with the Property Management Office

    Qualifications

    Education and Experience

    • 1-3+ years of experience in office services/facility management at a mid-sized company.

    Required Skills

    • Detail-oriented with the ability to multi-task and meet deadlines with minimal supervision
    • Effective interpersonal and relationship building skills
    • Strong Customer service
    • Ability to work autonomously in a fast-paced environment
    • Superior organization and attention to detail
    • High level of commitment to quality work product and organizational ethics, integrity and compliance
    • Demonstrated decision making and problem-solving skills
    • Proficiency in Word, Excel, PowerPoint and Outlook

    Desired Skills:

    • Able to perform basic handyman skills
    • Basic knowledge of HVAC and Electrical
    • Project management skills
    • Facilities management background a plus

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