Reports To

Senior Director, Facilities & Administration

The Facilities Assistant is responsible for assisting the Facilities Manager in maintaining the appearance of the office and its supplies and serving as a liaison to employees, building management, and other vendors.  Other duties include but are not limited to overseeing mail, shipping, receiving, client deliveries, and handling general office services and repairs. 

• Assist with all staff requests that are generated through the facilities work order system
• Assist with maintaining the certificate of insurances in the system by ensuring information is updated and compliant with building requirements
• Assist the manager with facilities projects related to painting, HVAC, electrical, carpentry, plumbing, employee moves/separations, and pantry equipment
• Work cross-functionally with IT in assisting with some of the employee requests, room/desk upgrades, project completions.
• Assist Manager with all installation requests from employees – hanging of framed picture(s), white board, and cork board installations, as well as basic hardware repairs
• Complete daily walkthroughs of MLS office to ensure the office is in pristine condition throughout the day.
• Process incoming employee packages and deliveries, distribute old mail from employees’ folders monthly, check security desk for deliveries daily
• Assist with conference room set up/break down, as well as providing beverages as requested for meetings
• Assist with maintaining inventories for all office and pantry supplies
• Restock pantries and copy rooms to make sure they are well stocked
• Cover breaks for the receptionist
• Responsible for EOD walk through to make sure all kitchens and conference rooms are ready for the morning, area lights shut down, equipment cleaned and shut down, etc.

• 1+ years of experience in office services/facility assistance at a mid-sized company.

Required Skills

• Detail-oriented with the ability to multi-task and meet deadlines with minimal supervision
• Effective interpersonal and relationship building skills
• Strong Customer service
• Ability to work autonomously in a fast-paced environment
• Superior organizational skills and attention to detail
• Commitment to quality work product and organizational ethics, integrity, and compliance
• Demonstrated decision making and problem-solving skills
• Proficiency in Word, Excel, PowerPoint and Outlook

Desired Skills

• Able to perform basic handyman skills
• Facilities background a plus

Total Rewards:

Starting Base Salary $45,500 – $55,000.  

MLS/SUM base salaries are contingent upon several factors including individual qualifications, market financials, and operational business needs.

We are committed to providing a Total Rewards package that attracts, supports, engages, and retains talent through the following:

Benefits – comprehensive and competitive medical, dental, and vision benefits, as well as a suite of programs to promote well-being including a $500 Wellness Reimbursement. A generous PTO offering, and hybrid Office/Remote Work Schedule are also offered to promote Work-Life balance!

Career & Professional Development – on the job training, feedback, and on-going educational opportunities to continue your personal and professional development.

Employee Engagement – office perks, discounts and employee events that go “beyond the traditional paycheck” to make you feel a part of our team and inspire you to elevate the Game.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.